One console for your whole portfolio. From $29 a community, one invoice.
GnomeOwner is the back office for HOA and condo management companies: every community your staff manages in one login, the ones that need a decision shown first, managers limited to the communities you choose, and one consolidated invoice for the whole portfolio.
Built for portfolios of 5 to 100 communities, the size the big enterprise platforms price like an afterthought.
Running five communities shouldn’t mean five different logins.
Most HOA board tools were built for one association at a time. Running a portfolio through it means juggling accounts, chasing each client’s own bill, and absorbing the risk when a relationship ends badly.
Many HOA tools want a separate account, a separate password and a separate bill for every community you manage.
Industry transition checklists describe a management-company handoff as weeks of account transfers, portal setup and ledger reconciliation before the new client sees anything work.
Most HOA software bills per board, per unit or per contract, not as one invoice your firm can hand to its own bookkeeper.
One console for the whole portfolio.
The portfolio lobby
One read across every community you manage, with the associations that need a decision at the top. Click one to open straight into that HOA’s own dashboard. The portfolio view itself never changes anything across communities.
Add staff by email
Add staff by email from your firm’s console (each person needs a GnomeOwner account first). Give a manager the whole firm or only the communities they run. Principals always see everything, and whole-firm staff see a new community as soon as you add it.
The same complete tool, staffed by your team
Bylaws search, the compliance calendar, dues collection, meetings and minutes, documents: the same complete tool a self-managed board runs, staffed by your team. Bringing a community on starts with its papers. Drop in the governing documents and owner list, and GnomeOwner reads them, files them and fills in owners and units for your team to confirm.
One invoice for the whole portfolio. No per-unit math.
Every community your firm bills through GnomeOwner sits on one subscription, each community priced by its size, instead of a separate account and a separate bill for every client.
Each community’s price follows its size, all on one consolidated invoice. We’ll walk through your portfolio’s exact numbers on the call. Founding-window rates lock for life, and nothing about a firm already on the founding rate ever changes.
When a client leaves, there’s nothing to hand back.
Every community on GnomeOwner has its own account from the day it’s created, not a folder inside your firm’s account. Its records live with the association, so the end of a relationship is a billing change, not a project.
Remove a community from your portfolio and billing drops right away, with a prorated credit. Your firm never pays another day for a client you no longer serve.
The departing board keeps access for 14 days and has its own door back into a subscription, so no client calls your office asking where their records went.
Some states hold a departing manager to a strict records-turnover deadline. Florida’s runs 20 business days, with civil penalties for missing it. Because records were never inside your account, that exposure doesn’t reach you here.
The busywork gets drafted. Your team approves it.
Across every community you manage, staff can ask “what do the bylaws say?” and get a cited answer in seconds, and have letters, minutes cleanup and deadline reminders drafted for them. Nothing files or sends until a person on your team confirms it, the same “drafted, then confirmed” way your clients’ own boards already work.
The questions every firm has.
How much does GnomeOwner cost for a management firm?
From $29 per community per month, on one consolidated invoice. Firms that start before we close the Founding Member window lock their founding rate for life. Each community's price follows its size, and we walk through your portfolio's numbers on the walkthrough call.
Can my staff manage every client from one login?
Yes. Every community you manage shows up in one portfolio view, worst-first, so your team sees what needs attention before a client calls. Add staff by email from your firm's console (each person needs a GnomeOwner account first). A principal sees every community and can give each manager the whole firm or only the communities they run.
What happens to a client's records if they leave our firm?
A client's records were never inside your account, so nothing needs to happen to them. Each community has its own account from the day it's created. When one leaves your portfolio, your billing and staff access end right away with a prorated credit, and the client's board keeps everything as it was: no export, no portal rebuild, no reconciliation project.
Is this built for management companies, or just individual HOA boards?
Both, deliberately. Every community on GnomeOwner runs the same complete toolkit a self-managed board would use directly: bylaws search, the compliance calendar, dues collection and meetings. Your firm adds a portfolio layer on top: one login, one consolidated bill, staff access across every client.
Does GnomeOwner replace our management staff with AI?
No. GnomeOwner drafts the busywork (letters, minutes cleanup, deadline reminders, cited answers to “what do the bylaws say”), and a person on your team approves every action before it's official. It takes the grunt work off your team and never runs a client relationship unattended.
Ready to run your portfolio from one place?
Tell us your firm name and roughly how many communities you manage. We’ll walk your team through the console and set your firm up personally.
